1. Purpose
This policy ensures Square Club Maths Ltd complies with the UK GDPR principle of storage limitation by not holding personal data longer than strictly necessary.
2. Retention Schedule
- Pupil & School Account Data: Retained for the duration of the school's active subscription. Upon termination, all pupil assessment data, teacher accounts, and associated records are securely deleted within 60 days, unless the school explicitly requests earlier deletion.
- Financial & Transaction Records: Retained for 7 years from the date of the transaction to comply with UK HMRC accounting and tax laws.
- System Backups: Secure server backups containing personal data are retained for a maximum of 30 days before being automatically overwritten or destroyed.
3. Deletion Process
Data deletion is overseen by the Data Protection Leads (Joe Tazzyman, Adam Peters, Josh Lury). Once the retention period expires, data is permanently expunged from the active database hosted by Cloud Next Limited.